A Guide To How Often Your Office Building Should Be Professionally Cleaned

We are sure that most business owners and those responsible for office management know that the most effective means of keeping business premises clean, including office buildings,  is to use the services of professional cleaning companies such as Gleam Clean. They may have tried to use internal cleaning staff, but most soon realise that if they truly want offices that are cleaned correctly for the benefit of both staff and clients, then professional commercial cleaners are the answer.

Whilst that deals with the question of who should clean offices, it does not answer another highly important question concerning office cleaning, and that is how often it should be done. Before you jump in and say, “Surely it should be every day”, we hasten to add that, whilst some cleaning tasks should be done daily, there are many that should not.

This points to the fact that commercial cleaning of offices covers a huge array of specific cleaning tasks and, for example, although vacuuming might get done daily, to shampoo those same carpets each day, would be completely illogical and impractical. So, how do you determine the frequency of the cleaning tasks that you want your commercial cleaners to undertake within your office building? Read on and you will find out.

The first step is to take the time to assess your office building and consider several factors that are specific to it.

Size of the Office Building

An obvious consideration is going to be the size of the office building. One which is two storeys high with just four or five rooms on each floor is going to require a different cleaning schedule and frequency than one with twenty floors and a dozen rooms on each floor.

Type Of Businesses Using The Office Building

An office building can house several types of businesses with both individual and collective commercial cleaning requirements. For example, a call centre within the office building with zero visitors will have different commercial cleaning needs than an investment bank that has high-value clients visiting for appointments.


There are near empty office buildings and others where every office is occupied. Whichever end of the scale your office building is positioned on will influence your commercial cleaning needs and frequency of them.

Foot Flow Through The Office Building

You do not need to be a commercial cleaning professional to determine that an office building that has hundreds of employees turning up for work each day, plus hundreds of visitors to those businesses at various times during the day, will require more frequent cleaning than one with a handful of employees and no visitors.

Types of Cleaning Task

The types of commercial cleaning that have to be done in an office will influence the frequency of how often they are done. An example of such a difference will be an office building that is fully carpeted, versus one which has hard flooring such as vinyl throughout. Here are some suggestions as to how often some commercial cleaning tasks should be undertaken. Note this is purely a guide as the type and use of your office building may require some of these to be altered.

Daily Tasks

  • Vacuuming
  • Sweeping
  • Dusting
  • Surface Wiping (Worktops, Desks)
  • Glass Surfaces Cleaned Including Washroom Mirrors
  • Emptying Litter And Other Small Bins
  • Cleaning Washrooms

Weekly Tasks

  • Hard Floor Polishing
  • Cleaning Large Windows And Glass Surfaces
  • Cleaning And Sanitising Kitchen Appliances
  • Toilets And Bathrooms Scrubbed And Sanitised

Monthly Tasks

  • Spot Cleaning Upholstery
  • Shampooing Carpets
  • Vacuuming Areas Not Normally Easily Reachable
  • Cleaning/Changing HVAC Filters
  • Polishing Wooden Surfaces
  • Tile Grout Deep Cleaning
  • Toilets And Washrooms Deep Cleaning
  • Cleaning Air Vents

If you are unsure about any of these frequencies, your commercial cleaning company will be able to advise you on the most appropriate cleaning frequencies based on their experience and the type of office building you have.